EstimateHarbor exists because the Good Faith Estimate requirement landed on solo therapists the same way most federal paperwork does: as a PDF from a professional association, a deadline, and no actual tool to do it with. Most practice-management platforms bury GFE generation behind a full EHR migration. Most therapists in solo or two-person practices don’t want an EHR migration. They want to fill out one form before a client’s first session and not think about it again until the renewal reminder shows up.
That’s the whole product. A form, a compliant PDF, an email to the client, a reminder eleven months later. Nothing about scheduling, billing, notes, or insurance — those problems are already served by other tools, usually better than a GFE add-on would serve them.
We built it to store as little as it can get away with. A Good Faith Estimate needs a client’s name and date of birth; it doesn’t need anything else about them, and EstimateHarbor doesn’t ask for anything else. What it does store — name, date of birth, email, your tax ID — is encrypted at rest. Details are on the data and PHI page.
EstimateHarbor is not a law firm, and using it doesn’t mean your practice is compliant with every applicable rule — state law and payer contracts vary. It means the specific federal disclosures the No Surprises Act requires are handled correctly, every time, without you re-typing the dispute-resolution paragraph from memory.